Ready Skills Integration Functionality Overview

Once you have set up your Ready Skills integration, you will be able to transfer enrolments to Ready Skills from VETtrak. Transferring enrolments to Ready Skills will create a user account within Ready Skills for the specified qualification and contract, results can then be transferred from Ready Skills back into VETtrak.

TABLE OF CONTENTS

• Transferring an Enrolment
• Transferring Training Plan
• Transferring to RPL and Profiling
• Matching to Qualification Templates
• Transferring Results from Ready Skills

Transferring an Enrolment

There are a number of ways to transfer Enrolments from your VETtrak system to Ready Skills.

These range from sending individual enrolments and occurrence enrolments, retrieving a list of enrolments via Data Insights to process, and finally creating a Trigger to automatically transfer an Enrolment.

1. To transfer an enrolment, right click on the enrolment within the appropriate manager (Client Manager for example) and select the Transfer enrolment to Ready Skills option.
   
2. To transfer Multiple Client Enrolments via an Occurrence, right-click the Enrolments node for an Occurrence in the Programme Manager and select Transfer enrolments to Ready Skills:
3. You can also transfer in bulk from Data Insights. To transfer a bulk selection of Enrolments, perform an enrolment-based query within the Data Insights Manager and select Transfer to Ready Skills
   
4. Finally, you can use Triggers and Actions to prompt a newly created enrolment to be transferred to Ready Skills, by selecting the Transfer to Ready Skills action for a new enrolment creation: 

Each of these options will bring up the transfer Enrolments to Ready Skills Wizard, allowing you to select the corresponding Ready Skills Module that the enrolment relates to, this gives the Ready Skills account access to the Module, these options include: Profiling, Training Plan and RPL (Recognition of Prior Learning).

• Allow access to: Select which Modules apply to the enrolment (Note for training plan, the enrolment will require a Contract)
• Use: You can select the student you will be transferring and view the details related to the student here.
• Status: If the student is missing any details or has an issue with transferring to Ready Skills, you can click on the red status box to view the reason this will not transfer to Ready Skills.
• Open: You can open and amend the client, enrolment or employer details related to this enrolment. This can be used if there is an issue with transferring the enrolment to Ready Skills
• Transfer: Once you have confirmed these settings, you can use the transfer button to transfer the enrolments to Ready Skills.

Transferring Training Plan

Transferring enrolments to create a Training Plan account in Ready Skills will require a Contract to be attached to the Enrolment. This is because Training Plan accounts require a registration number which is populated from the contract number shown below:

This will need to match up with the registration number field located on the first page of the training plan in Ready Skills.

Transferring to RPL and Profiling

You will require an Enrolment with a Qualification Code and Client Code/Enrolment ID (depending on your Integration Configuration). You will not require a Contract when transferring to the RPL or Profiling Modules.

Matching to Qualification Templates

By default, the integration will create the enrolment under a Qualification Template in Ready Skills by selecting the latest Template in Ready Skills with the Corresponding Qualification National Code in VETtrak

You can link Qualification Templates in Ready Skills to VETtrak Qualifications through the National Code in Qualification/Course Wizard. The National Code will need to match the Qualification Template Code

1. Take note of the National Code in the Qualification/Course Wizard.
   
2. In Ready Skills, you can put this code in the Code field under the Qualification Template.
   

Transferring Results from Ready Skills

To retrieve results from the Ready Skills LMS web service, navigate to the Utility menu, and under LMS Integration select Transfer results from Ready Skills:

This will display the Transfer Results from Ready Skills Wizard:

 Press the Download Results button to retrieve a Batch of results:

Within this area you can review the results that are to be downloaded, as well as browse previous batches by dropping down the Batch selection.

The Status area on the right hand side will change colours to denote any Warnings or Errors that may be present in the retrieved data.

Pressing Save will process the results into VETtrak.

With this, you're ready to transfer your enrolments to Ready Skills!