Set Up Assess2Educate (A2E) Email Template

It is recommended that you set up a Template Email to send your A2E assessment web links to clients.

This web address is generated by VETtrak when you set up the A2E assessment in VETtrak, and is a long address with a number of parameters. It is important that you create this as a clickable link in the email, which you can do by following the instructions below.

To create an email template, go to the Configuration Manager, (Manage > Configuration) expand the Merge templates node, right-click on Email templates and select Add new email template.



  1. Select the Enrolment of Occurrence Enrolment context.
  2. Double-click or click and drag the "A2EAssessFormUrl" field to insert it in the email.

You then need to create the hyperlink, as described below:



  1. Highlight the merge field and copy the text (Ctrl-C):
  2. Select the Extra tab.
  3. Click on the Hyperlink icon.
  4. Paste the text into the box that appears (Ctrl-V).
  5. Click OK.

    You can then change the text of the link to say whatever you want, so your email will appear similar to that below:

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