The Trainer Portal provides trainers with a seamless software experience for managing students and course content. Trainers can access and update student and training information, attendance, results, tasks and events in VETtrak, simply through a web browser.
When you log into the Trainer Portal, you will find yourself at the dashboard pictured below:
The key areas of the Dashboard are as follows:
- Navigation
- Search / Notifications / Account
- Current Events and Classes
- Upcoming Classes
- New Messages
- Upcoming Events
- Quality Assurance
Navigation
Provides quick access to the main areas of the Trainer Portal, such as the Dashboard, the Trainer Schedule and the Quality Assurance (QA) manager, My Courses, My Students and custom hyper links (eg Neverland). These options are present on all screens of the Trainer Portal.
Search / Notifications / Account
This series of icons:
- Click the search icon to expand into The Search bar, which allows you to look up Students and Employers, using the same format as the VETtrak Program (Surname, Given Name), client code or phone number.
After performing a search, the results page provides you with the option to filter between Students, Employers or Both. - The Notifications icon will display any items that are configured to show as an Alert for the Trainer, such as File Uploads by Students.
- The Help icon turns on the help links throughout the portal.
Click on these
to view help article information. - Click the Account Profile icon to perform various account related functions.
Current Events and Classes
This gives a handy quick view of classes and events that are happening now. This shows events and classes that span the current time, and any that are set as all day events for today.
Click on the Schedule button to see a full schedule in calendar mode.
Click on a class or event to see its full details.
Upcoming Classes
This shows a list of your upcoming classes. This will show today's class if its start time is later than now. If today's class has already started, it will start with the next class coming.
Click on the Schedule button to see a full schedule in calendar mode.
The itemised list of upcoming Classes can be clicked to show an information panel for that individual Class:
In this window you can click the View button to navigate to the selected Class and manage it directly. There are also tabs to represent a list of Participants, Units and Tasks.
New Messages
This shows a list of your recent messages. Click on a message to view and optionally reply to it.
Click Message to create a new direct message, or Email to create a new email.
Click the View All button to open the Direct Messages screen.
Upcoming Events
This shows a list of your upcoming events. This will show today's event if its start time is later than now. If today's event has already started, it will start with the next event coming.
Click on the Schedule button to see a full schedule in calendar mode.
The itemised list of upcoming events can be clicked to show an information panel for that individual Event:
Click 
to load a modal window that specifically shows the Students details.
Click 
to navigate to a new page displaying the attached Student and manage them directly.
There are also button options within the window to Edit the Event, or Manage Files/Web Links.
Quality Assurance
If your portal has been set up to require Quality Assurance before items are saved into VETtrak, this area shows the status of items that you have sent for Quality Assurance. In this case you have 1 item awaiting approval by the VETtrak administrator, and currently no items that have been rejected.
Click the Quality Assurance button to open the Quality Assurance manager screen.