Capabilities Add-on

The Capabilities Add-on allows a user to specify capabilities required for a client to hold a particular position. Capabilities are derived from various existing VETtrak data such as Units, Qualifications, Tasks, Credentials and Skills.

Associating your existing data with Capabilities will then provide you with a means to audit a clients known abilities to ensure that they are suitable for a position of employment.

Associating Capabilities

To start associating Capabilities, go to Utility > Capability> Configure Capabilities: 

This will display the Capability Item Enable Wizard:

1. Potential Capability Item Tabs- These show the data types within VETtrak that can be turned into Capabilities. These include:
   • Units
   • Qualifications
   • Tasks
   • Credentials
   • Skills
2. Search Area - Use the search box to look up a particular item to be made into a Capability.
   
   For an item to appear in this list, it must first be entered into VETtrak via it's specific data entry procedure.
3. Search Result Area - Shows a list of returned items.
4. Items Selected as Capabilities - This area will display any newly selected items to be used as Capabilities, as well as any existing ones.
5. 'Use' tickbox - Check or uncheck this box to toggle any items to be used as Capabilities.
6. Expiry - Add a number of months to represent an expiry period for this Capability.

Adding Capabilities to a Client

Capabilities are added to a Clients profile when the associated data is correctly assigned to them. 

For example, adding a Skill that has been associated as a Capability will display a window to notify the user that a Capability is present for that data, and will then update the Clients Capabilities heading to display the relevant Capability.

To add a Skill, right-click on the Skills heading and select Add skill:

Enter details for the Skill as you normally would:

Once you complete the wizard, a Capability Window will display:

The Capability Heading will then update against the Client's profile to display the associated Capability:

Particular capabilities associated with different data types will require specific data entry in order to appear. These include:

• Units - A Competent Result is required to be recorded against the enrolled Capability-associated Unit.
• Qualifications - A Certificate level award is required to be recorded against the Capability-associated enrolled Qualification.
• Tasks  - A Completed Status is required to be recorded against the Capability-associated Task
• Credentials - The Capability-associated Credential is required to be entered against the Staff Member within the Staff Manager. 
• Skills - The Capability-associated Skill is required to be entered against the Client within the Client Manager.  

Capability Profiles

You can use Capabilities as a means of performing a check on whether a client is suitable for a particular position, by using a Capability Profile. 

VETtrak has the ability to create a Capability Profile utilising the Positions functionality within the Configuration Manager:

To manage a Capability Profile, expand a particular Position and right-click to select Configure Capabilities:

The Position Capability Wizard will appear:

1. Search Area - Use the search box to look up a particular item to be attached as a Capability.
   
   For an item to appear in this list, it must first be associated as a Capability.
2. Search Result Area - Shows a list of returned items.
3. Items Selected as Capabilities - This area will display any selected Capabilities.
4. 'Use' tickbox - Check or uncheck this box to toggle any items to be used within this profile.
5. Expiry - Add a number of months to represent an expiry period for this Capability.

With this completed, Your Capability Profile will display the associated items underneath it:

Select this Position against the Primary Employment Record within a Clients Details:

This will then allow you to view its information by right-clicking the Capabilities heading, and selecting Show client capability report:

This will display the Current Held Capabilities for the Client, with a reference to the Associated Capability Profile, including details regarding which ones currently exist in the Clients record, as well as missing items: