VETtrak Ready Skills Integration

 Ready Skills enables vocational education providers to better track and manage the delivery of workforce skills. From recognising existing learning, to skills planning and assessment, Ready Skills makes managing skills information simple – and empowers meaningful learning journeys.

VETtrak has the ability to integrate such an external LMS system to better streamline the shared processes between them.

TABLE OF CONTENTS

• Retrieving Ready Skills LMS Integration Details
• Setting up the Ready Skills LMS integration for your VETtrak System
• Transferring VETtrak Enrolments to Ready Skills LMS
• Transfer Results from Ready Skills LMS

Retrieving Ready Skills LMS Integration Details

Your Ready Skills API username and password are set up within the Ready Skills system. This information will be necessary in order to configure Ready Skills within your VETtrak system.

To access these details, start by logging into your Ready Skills account.

Navigate to RTO Settings by going to the Control Panel -> RTO Settings:

In the General tab, scroll down to API Setup.

Within the Add System option, select Ready Skills (Older branding may mention MyProfiling) and take note of the Username and Password section:

Have this information on hand for the next step, configuring Ready Skills within VETtrak.

Setting up the Ready Skills LMS integration for your VETtrak System

To add a new LMS Integration to your VETtrak system, navigate to the Configuration Manager by pressing either the quick-launch Cog icon, or by expanding the Manage menu and selecting Configuration:

Right-click on the LMS Integrations heading, and select Add LMS Integration:

This will display the LMS Integration Configuration Wizard:

In this area, enter the following information:

1. Enter 'Ready Skills' in the Name field, followed by a Code of your choice.
2. In the LMS Product dropdown menu, select Ready Skills.

All the other options within this area are defaulted to standard settings and do not require changing.

Press Next.

This will display the API Details configuration area:

Ensure the settings are set to the Live option.

Enter the Username and Password for your Ready Skills API access, as detailed in the previous step.

With these details entered, press the Test Connection button.

If the settings are correct, you should see a message like the following:

With the API connected successfully, you can configure the other settings to your liking:

• Restrict clients to one enrolment each in Ready Skills: This will restrict each client to one Enrolment in Ready Skills, by using the VETtrak Client Code for the Student Number in Ready skills. With this option turned off, the integration will use the VETtrak Enrolment ID for the Student Number.
• Use email address as Ready Skills username: Sets the username for the Ready Skills account to the VETtrak email address, otherwise this username will be generated by Ready Skills when the enrolment is transferred.
• Ready skills trainer staff types: Select the staff types that will be transferred across to Ready Skills as trainers.
• Transfer dates for not completed units in training plans: This controls whether existing start and finish dates for incomplete units are included when transferring training plans. 

With everything configured, press the Next button.

The next page of the wizard is dedicated to Unit Result Mapping.

The purpose of this step is to synchronise what Result types within VETtrak represent the unit outcomes present within the LMS.

In this area, configure the following information:

1. In the grid, ensure that the LMS Outcomes are matched with VETtrak Result Types that suit your needs.
2. In the bottom-left, configure the Months in future that your result end dates will be populated as when the unit is started within the LMS.
3. Finally, in the bottom-right, select what Delivery Strategy is to be entered for units actioned within the LMS.

With this configured, Press the Next button.

The wizard will display the Finish screen.

Press Finish to save the LMS info