SVTS (Skills Victoria Training System) allows a submitting RTO to "opt-out" of receiving reject messages for reported data that cannot be claimed, to avoid cluttering your SVTS validation results with expected rejects.
Details regarding these requirements are available in the following document: Victorian VET student statistical collection guidelines 2020 summary of changes (PDF)
There can be a number of reasons for this that differs on a user to user basis - it is most useful when a training provider is aware that an automatic rejection is to occur and wishes to pre-empt this and prevent it from happening.
The extent of this functionality is that VETtrak will allow a training provider several options to flag that certain training activity may be submitted, but is to be excluded from triggering a claim or funding in general.
From a reporting standpoint, the training activity will still be present within exported NAT files, but will have a unique flag present for SVTS to understand it is not to be funded. This is done within the "Purchasing contract schedule identifier" column in the NAT120 – reporting as "EXC" to exclude the unit from claim creation, and reporting as "R38" to exclude the unit from claim confirmation/invoicing.
There are several options to start reporting these claim exclusion codes in VETtrak:
When Generating State AVETMISS
The option to select Claim exclusions is immediately available when generating AVETMISS for Victoria.
This is a blanket option that allows you to choose to bulk-exclude claims based off common result types that are not funded.
These filters include Credit Transfer outcomes, RPL outcomes, Not Yet Started outcomes, and/or Withdrawn outcomes with 0 hours. Ticking these options will report the "EXC" claim exclusion code for all reported units with an outcome matching any of the options selected:
Excluding Via Client Enrolment
You can flag a particular enrolment to make use of a Claims exclusion flag by editing an existing enrolment and navigating to the VIC State-based fields area:
Within here, drop-down the Claims exclusion menu to select the relevant flag:
There is also the option to exclude on a per-unit basis within the Edit AVETMISS Values wizard:
In this area, make use of the Claims exclusion column to select the relevant exclusion for your needs:
Performing any of these options will then provide the necessary data to be collected alongside your Training Activity within your AVETMISS files, displaying either "EXC" or "R38" like so:
Excluding Via The Record Results Wizard
The Record Results wizard allows you to turn on the Claim exclusion (VIC) column:
This will then allow a user to adjust this field on the same screen of the wizard, for each unit:
This wizard will also display give a warning if the ERA claim exclusion code is used for a unit that does not have an outcome of 79: