Warning
This function may impact your claiming and should not be used unless you have been instructed to do so by Skills Victoria or VETtrak Support.
SVTS - https://www.vic.gov.au/contact-us
VETtrak Support - https://supportcentre.vettrak.com.au/
VETtrak has the capacity to amend or update the VIC Program Enrolment Identifier for a particular enrolment. This Identifier is generated when a unit within the enrolment appears in an AVETMISS File Generation, and is reported to SVTS.
Within the Victorian VET Student Statistical Guidelines, the Program Enrolment Identifier is explained as such:
| Element description: | The Program Enrolment Identifier links the NAT00120 and NAT00130 files |
| Exists in NAT files: | Training Activity (NAT00120) |
| Purpose: | To tie attributes of training in a Subject to attributes of the Program that the student is undertaking. |
| Business rules: | This identifier should remain unique to the combination of Student, Program, Program Commencement Date and ContractID once uploaded. If any of these values change for an identifier where activity has been successfully paid for, the submission will be rejected. (vr.120111) |
The Program Enrolment Identifier should remain unchanged throughout the history of a students reporting - however, in unique circumstances, you may be required to amend or replace your Program Enrolment Identifier. This is done via a unique utility within VETtrak.
Accessing the Update VIC Program Enrolment Identifier Wizette
To access the tool to amend/update the VIC Program Enrolment Identifier, locate the enrolment in question, and right-click to select Edit enrolment:
Within the Set state based fields area, locate the Program enrolment identifier field - this will display an Edit button:
This will display the Update Program Enrolment Identifier Wizette:
This utility offers two specific options for changing the program enrolment identifier, including:
- Generate new VIC program enrolment identifier will remove the existing program enrolment identifier, allowing a new one to be generated upon the next AVETMISS generation.
- Change VIC program enrolment identifier provides the option to amend the existing program enrolment identifier. This is often used to amend an identifier back to its original value.
Press Finish to close the wizette, then Next through to Finish in the Enrolment Wizard to save the changes.