Warning: This function may impact your claiming and should not be used unless you have been instructed to do so by SVTS or VETtrak Support.
VETtrak has the capacity to amend or update the VIC Subject Enrolment Identifier for a particular unit. This Identifier is generated when a unit appears in an AVETMISS File Generation, and is reported to SVTS.
Within the Victorian VET Student Statistical Guidelines, the Subject Enrolment Identifier is explained as such:
| Element description: | Value that uniquely identifies a student’s enrolment in a Subject (Known in VETtrak as a Unit or Module) |
| Exists in NAT files: | Training Activity (NAT00120) |
| Purpose: | To provide a mechanism for linking information relating to individual enrolments at subject level. |
| Business rules: | The Subject Enrolment Identifier is a unique identifier on the Training Activity (NAT00120) file which relates to;
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The Subject Enrolment Identifier should remain unchanged throughout the history of a students reporting - however, in unique circumstances, you may be required to amend or replace your Subject Enrolment Identifier. This is done via a unique utility within VETtrak.
We stress that this is a process that should only be utilised when you have been advised by either SVTS or VETtrak Support.
Accessing the Update VIC Subject Enrolment Identifier Wizette
To access the tool to amend/update VIC Subject Enrolment Identifiers, locate the enrolment in question, and right-click to select Edit AVETMISS values:
Within the Change AVETMISS Values wizard, scroll entirely to the right-hand side:
This will display the existing Subject Enrolment Identifier (VIC) field values, and provide access to the Edit button. Press this button for the corresponding Subject enrolment identifier.
This will display the Update Subject Enrolment Identifier Wizette:
This utility offers two specific options for changing an enrolment identifier, including:
- Generate new VIC Subject enrolment identifier will remove the existing subject enrolment identifier, allowing a new one to be generated upon the next AVETMISS generation.
- Change VIC Subject enrolment identifier provides the option to amend the existing subject enrolment identifier. This is often used to amend an identifier back to its original value.
Pres Finish to close the wizette, then Next and Finish in the AVETMISS values wizard to save the changes.