Registrations is a section of the Email Alerts page that is accessed from the VETenrol Admin Configuration (
), via the link under VETenrol Admin Preferences.
The settings relate to alerts for when users complete a registration process. Alerts apply to both the Standard, for Individual & Group Bookings, and Rapid processes.
New Registration Alert
This feature is intended as a reminder service for the staff member(s) required to process registrations.
The alert is toggled on 
or off 
using the Receive new registration alerts checkbox.
- Include registration details attachment(s) — Tick this option if you want the email to include a copy of the registration data (and Skills First Program form, if applicable). Unavailable if there is no mail server.
- Include registration uploads as attachments — Tick this option if you want the email to include a copy of each of the file(s) the user uploaded during the registration process. Unavailable if there is no mail server.
Specify the email address where notifications are to be sent in the Address field. The field will be disabled if the Receive new registration alerts checkbox is unticked. If you would like to have alerts sent to multiple email addresses, separate each address with a semi-colon.
Staff Member Alerts
Toggle the sending of automated email notifications to the staff member(s) responsible for the occurrence into which a user has registered.
Note
You will need to have staff members assigned to your occurrences in VETtrak. A staff member must also have a valid email address (set in VETtrak) for the alert to work.
To use this feature:
- Enable the Email occurrence staff members on registration checkbox.
- Optionally, tick Include registration details attachment(s) if you want the email to include a copy of the registration data. This will remain disabled if there is no mail server.
- Optionally, tick Include registration uploads as attachments if you want the email to include a copy of each of the file(s) the user uploaded during the registration process. This will remain disabled if there is no mail server.
- Enter the Subject, which will be the subject line of the email notification.
- Enter the Body, which will be the message.
Type plain text or html directly into the field, or alternatively click
to open the Editor where text can be entered and formatted. Click Apply and the resulting html will be inserted into the field. - Click the Save button for the page.
Next: Enquiry Alerts
Related Topics
- Email Alerts for an overview of the page and the sections it contains.
- Special Variables for a list of the placeholders applicable to the Staff Member Alert Body.