The NAT00080 file contains client details. Almost all of these errors can be fixed by confirming the student’s demographic and address details in the Client Manager.
| Error Code | Error Code and Description | Suggested Resolution |
| 80003 | The Client Identifier in the Client (NAT00080) file must also exist in the Training Activity (NAT00120) and/or the Program Completed (NAT00130) file. | VETtrak should not allow mismatched records between the NAT80, NAT120 and NAT130 files - you may require to do a fresh export of your NAT files to a new folder to avoid any issues with the TXT files not updating and resubmit for validation. |
| 80008 | For postcodes other than 0000, @@@@ or OSPC, the Postcode must be consistent with the Address Location - Suburb, Locality or Town (ie; match a postcode/description in the master list). | This client's postcode does not match their suburb on Auspost. To amend this, edit the Address page in Client Personal Information. Address postcodes and suburbs must match a combination on http://auspost.com.au/postcode. Incorrect Suburb records can be amended through the Suburb Wizard. Once these records have been changed, you'll need to edit the Suburb/City/Town field against the Client record for the changes to take effect. |
| 80014 | If the Disability Flag on the Client (NAT00080) file is 'Y', disability records must exist for this client on the Client Disability (NAT00090) file. | This indicates that the client has a disability, however, that disability has not been stated. To amend this, edit the Client Personal Information. On the AVETMISS page, check the Have Disability flags below.  |
| 80023 | The Victorian Student Number (VSN) must be null or 9 digits and must comply with the VSN generation algorithm. | Edit the Client Personal Information. Confirm the student's VSN, found on the Basic details page. VETtrak will check to ensure the number is in the correct format, so this error should not occur. |
| 80049 | For every Student (ClientID) on the NAT80 file where the Indigenous Status Identifier is 1, 2 or 3, the Country Identifer must be 1100, 1101, 1102 or 1199. | This indicates that a client is self identifies as an indigenous person, but they were born outside of Australia. Skills Victoria considers this an unlikely combination. To amend this, edit the Client Personal Information. On the AVETMISS page, check the Indigenous Status and Country of birth fields. |
| 80050 | Clients with a diploma level or higher should not still be at school. | It is indicated that the student has completed a Diploma, however, At School indicates that they are in secondary school. Skills Victoria considers this an unlikely combination. Edit the Client Personal Information and check the Have prior education and At School fields on the AVETMISS page are correct. |
| 80051 | A valid Victorian Student Number (VSN) must be entered for all Victorian students enrolled in any accredited or government funded training where the student is aged under 25. | As indicated, you are expected to collect student VSNs for any student under the age of 25. Ensure that you are completing your VSN upload and downloads each month to ensure that these values are being populated. |
| 80053 | The state identifier must be 99 when the postcode is OSPC. | This client's postcode indicates they are overseas, however, the state assigned to their address is in Australia. To amend this, edit the Client Personal Information and confirm what suburb you have selected for their residential address. If the student is an overseas student, ensure that the Report address as overseas in AVETMISS checkbox is ticked. This will allow you to record an address in VETtrak, while reporting an overseas address in your AVETMISS uploads.  Incorrect Suburb records can be amended through the Suburb Wizard. Once these records have been changed, you'll need to edit the Suburb/City/Town field against the Client record for the changes to take effect. |
| 80054 | The Postcode must be "OSPC" when State Identifier is "99". | This clients state is overseas, however, their Postcode is an Australian postcode. To amend this, edit the Client Personal Information and confirm what suburb you have selected for their residential address. If the student is an overseas student, ensure that the Report address as overseas in AVETMISS checkbox is ticked. This will allow you to record an address in VETtrak, while reporting an overseas address in your AVETMISS uploads. Incorrect Suburb records can be amended through the Suburb Wizard. Once these records have been changed, you'll need to edit the Suburb/City/Town field against the Client record for the changes to take effect. |
| 80057 | The Address Street Number must not be blank when postcode is not "OSPC", "0000" or "@@@@". | This client's postcode is within Australia, however, no street number has been provided. To amend this, edit the Client Personal Information and check that a street Number has been entered in the Address page. The Victorian statistical guidelines indicate you should type 'not specified' in the street number field if you cannot collect this information. You can use the Usual address is not specified checkbox to automatically fill out the unspecified details.  |
| 80058 | The Address Street Name must not be blank when postcode is not "OSPC", "0000" or "@@@@". | This client's postcode is within Australia, however, no street name has been provided. To amend this, edit the Client Personal Information and check that a Street has been entered in the Address page. The Victorian statistical guidelines indicate you should type 'not specified' in the street name field if you cannot collect this information. You can use the Usual address is not specified checkbox to automatically fill out the unspecified details. |
| 80059 | It is expected that a student be over 14 years of age to be enrolled in VET training activity. | This client's date of birth indicates they are 14 years or younger. To amend this, edit the Client Details. On the Basic details page, check the student's date of birth has been entered correctly. |
| 80060 | The State Identifier must not be blank. | This client's address does not indicate their State or Territory. To amend this, edit the Client Personal Information. On the Address page, a suburb/city must be selected. VETtrak will then populate the State field. Incorrect Suburb records can be amended through the Suburb Wizard. Once these records have been changed, you'll need to edit the Suburb/City/Town field against the Client record for the changes to take effect. |
| 803705 | Postcode must match Australia Post postcode | This client's postcode does not match their suburb on Auspost. To amend this, edit the Address page in Client Personal Information. Address postcodes and suburbs must match a combination on http://auspost.com.au/postcode. Incorrect Suburb records can be amended through the Suburb Wizard. Once these records have been changed, you'll need to edit the Suburb/City/Town field against the Client record for the changes to take effect. |
803745 | If the Client has a Highest School Level Completed = 02 (Did not go to School), the At School Flag is invalid | It is indicated that this client Did not go to school, while the At School flag is set to At secondary school. To amend this, edit the Client Personal Information. On the AVETMISS page, check the At School and School Level fields. |
| 803830 | The Address Suburb Locality can only be blank when the postcode is 0000, @@@@ or OSPC. | This indicates that the client has an Australian postcode, but does not have a Suburb entered. To amend this, edit the Client Personal Information. On the Address page, check the Suburb and Postcode fields. Incorrect Suburb records can be amended through the Suburb Wizard. Once these records have been changed, you'll need to edit the Suburb/City/Town field against the Client record for the changes to take effect. |
| 803832 | It is not expected that a student who is 10 years of age or younger has Prior Educational Achievement at Certificate 1 or higher | This indicates that the client's Date of Birth was 10 or fewer years ago, while the Have prior education field states this student has attained a Certificate 1 or higher. Skills Victoria considers this to be an unlikely combination. To amend this, check the client's Date of Birth, found on the Basic Details page of the Client Details Wizard. You will also need to check the AVETMISS page of Client Personal Information under Have Prior Education. |
| 803839 | It is expected that students flagged as being at school cannot have a Labour Force Status of Full Time Employee. | This indicates that the client is still at secondary school, while also a full time employee. Skills Victoria considers this an unlikely combination. To amend this, edit the Client Personal Information, then check the At School and Labour Force Status flags, found on the AVETMISS page. |