Group Booking Settings

Settings for Group Bookings are accessed from the Configuration () page in the VETenrol Admin.

These settings provide some customisation options for the group booking process.

Features of the Group Bookings settings page:

• Group Discounts button — Navigate to the Group Discounts page for setting volume discounts applicable to Group Bookings.
• Save button — Click to commit changes made to the settings.

The settings are divided into the following sections:

• Booking Step
• Places Step

Booking Step

The following settings affect the first step of a group booking.

• Group Booking Introduction
  The introductory text for the booking process.
  Text can be typed directly into the field, or open the editor by clicking the icon ().

Places Step

The following settings affect the Places step of a group booking.

• Force collection of placement details
  Toggle this option to enable or disable the mandatory collection of participant details at the Places step of group bookings.
  NOTE: This option should not be enabled if you want to allow users to upload a CSV containing participant details.
• Collect home phone number
  Toggle this option to enable or disable the Home Phone field at the Places step of group bookings. Completing the field is not mandatory unless the Force collection of home phone number option is also enabled.
• Collect mobile phone number
  Toggle this option to enable or disable the Mobile field at the Places step of group bookings. Completing the field is not mandatory unless the Force collection of mobile phone number option is also enabled.
• Collect email address
  Toggle this option to enable or disable the Email Address field at the Places step of group bookings. Completing the field is not mandatory unless the Force collection of email address option is also enabled.
• Collect USI
  Toggle this option to enable or disable the USI field at the Places step of group bookings. Completing the field is not mandatory unless the Force collection of the USI option is also enabled.
• Allow CSV Upload
  Toggle this option to enable users to supply a CSV file that contains the participant details instead of completing the Places step. CSV or Comma Separated Values is a common file format supported by most spreadsheet software.
  If Allow CSV Upload is enabled, the option Force collection of placement detailsshould be unticked.

  NOTE: Validation cannot be applied to the uploaded file. Similarly, none of the Places step options affects or can be enforced for uploaded CSV files.
  File is for use with the VETtrak Client Importer. VETenrol stores it for download from the Registration Details, but does not read the file or extract any data.

None of the Places Step options enabled

Default user experience for the Places Step

All of the Places Step options enabled

User experience with all Admin options enabled

Note: The Gender setting is inherited from the personal step setting for individuals.